5 Easy Steps to Switching Planning Tools


It’s that time of year – when leaves turn their fall colors, kids are back in school, and of course, budgeting season ramps up.

Are you spending a lot of time wrestling with data collection and not enough time with analysis? Is your company hitting limitations with its current budgeting and planning software tool? The crunch of budgeting season always puts these software tools to the test and makes shortcomings more visible.

If you answered yes to either, or both, of those questions, you’re not alone. The crunch of budgeting season always puts these software tools to the test and makes shortcomings more visible.

So maybe you’re thinking about switching budgeting and planning solutions, particularly if your company has outgrown its current tool. If you’re not sure whether now is the right time, see our prior prior post for the typical signs. The prospect of switching planning solutions, however, may feel intimidating – especially if you’ve been using the same one for a while, no matter how incomplete it has been.

But don’t let the idea of migrating away from your current tool to a new solution unnerve you. We promise – it can be quick and painless.

  • Remember, this is an opportunity to start with a clean slate and improve how you do your budgeting and planning, reporting, consolidation, and driver-based modeling.
  • It could even provide you with a platform that supports other processes, such as financial consolidation or operational modeling.
  • Moreover, Host Analytics makes it easy and seamless to migrate. You don’t have to start from scratch, saving you time and effort.

Here are our 5 easy, proven steps to painlessly migrate to Host Analytics

Step 1: Did you know that we can export your metadata (dimensions/accounts) and data out via the MS Office tools offered by your current solution? From modeled/budget data to historic actual GL data, we can move it all to the appropriate place for use in Host Analytics. We’ll even be able to migrate the hierarchies!

Step 2: We connect and integrate all of your GL data to Host Analytics for analysis (and one source of the truth!) from any number of your data sources. We have pre-built connections to over 100 GL, ERP, and CRM solutions, including NetSuite, Microsoft Dynamics, SAP Business ByDesign, Salesforce, and Intacct.

Step 3: We haven’t forgotten about the work you put into templates and reports. We can export them and their associated mappings out of your tool – and into our solution. 

Step 4: Via our translation tool, we also translate formulas written in your prior tool’s formula language to Excel. Additional Excel models can be transferred via our patented AirLiftXL – translation: we do all the heavy lifting!

Step 5: Finally, we import security settings (users, user permissions, and roles) using our API, which has a security setting utility.

When you switch to Host Analytics, you’re in good hands. The Host Analytics Implementation Team has done this countless times for a diverse group of customers. They span a broad range of industries and company sizes, from pre-IPO start-ups to multi-nationals with over $15B in annual revenue.

For instance, iCIMS, I-TECH at the University of Washington, and Physio-Control all replaced their prior low-end cloud-based tools and spreadsheets with Host Analytics and went live within 12 weeks. As a result of switching to Host Analytics, these companies have dramatically improved their financial processes, from increasing user adoption to streamlining their planning. To learn more about other customers who made the switch to Host Analytics, view our video customer stories here.

Finally, how do you know if your company could benefit from switching? Download our free LookBook to see the signs and benefits: “Signs You Are Outgrowing Your Planning Application.”

Download the Look Book

Posted by on September 27, 2016
Topics: Planning
Andre Lafayette

I'm Andre Lafayette, Sr. Director of Strategic Marketing at Host Analytics. My career started in accounting, finance at companies ranging from a small Silicon Valley startup, Pillar Corporation, to a large CPG company, Dreyer’s Grand Ice Cream. I used a wide range of systems, and did it all, from tagging fixed assets and implementing accounting software to closing the books and generating final board packages. My analytical and financial backgrounds have served me well in my career. After a long run in marketing at CPG companies, my career has come full circle. My path back to finance and accounting started with a move to Intuit, where I worked in a division dedicated to improving the lives of accounting professionals. I currently market to professionals doing what I used to do in corporate accounting and finance. One of my goals is to help them see the shortcomings of Oracle Hyperion and get them to move to cloud-based EPM.

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